Adding/removing participants

Adding Participants

Enrolling UI Students

Students who are officially registered for your UI class will be enrolled in your ICON course automatically (you don’t need to submit a student ICON registration request). ICON will continue to add new students daily.  ICON will also automatically drop students who are no longer officially registered for your course.

Important: Enrolling students in your ICON course does not automatically grant them access. (See Making Your Course Available / Unavailable.)

You can enroll additional students, provided they have HawkIDs. The names of the individuals will appear in the Email and Classlist listing.

To enroll a student in your ICON course:

1. From the Course Home, click Edit Course in the NavBar.
2. Click  Registration.
3. Click  Add Participant.
4. In the Search for: box, type the HawkID (available at http://www.uiowa.edu/homepage/directories/).
5. In the Search Results list, click the checkbox for the person you wish to add.
6. If you wish to email an enrollment notice to the person you are about to add, click the checkbox for Send an enrollment email. From the Role droplist at right, select Student.
7. Click Enroll. The new participant’s name will appear in the Registration List.
8. To return to your course homepage, click Go to Course  (top right).

Enrolling TA's and Instructor/Designers

If you are the Instructor of Record and your ICON course has only one section of students, you can add the TA or another instructor/designer yourself the same way you add students (follow the instructions above but select Instructor-Designer, TA(high-level), or TA(low-level) in Step 6).

Note: Both high-level and low-level TA ‘s can manage communication tools, view and grade quizzes, and enter grades in the gradelist.  High-level TA’s can also customize communication tools, customize the gradelist, and add course content materials.

If your ICON course includes more than one secton of students, please do not add the TA or instructor designer yourself, since this situation calls for special enrollment procedures. Contact your departmental administrator or send email icon-support@uiowa.edu and request that the TA or other instructor be added.

Enrolling Non-UI Students

To request a guest account for individuals who do not have HawkID's, contact your departmental ICON administrator or send email to icon-support@uiowa.edu. Include the title of the ICON course and the name and email address of the person you want to enroll.

Enrolling the Preview User

When you enroll the Preview User, anyone with web access can enter your course and view your content-type materials, including content files, news, and announcements. Preview Users cannot, however, view quizzes, discussions, or other interactive areas.

To access your course, Preview Users go to http://icon.uiowa.edu and click Preview login in the Log in to ICON box. A listing of links for courses that allow Preview Users will be displayed.

To enroll the Preview User in your course:

1. From the Course Home, click Edit Course in the NavBar.
2. Click  Registration.
3. Click  Add Participant.
4. In the Search for: box, type the word Preview. 
5. Click Search. The search results will appear in the list below.
6. In the Search Results list, click the checkbox for User, Preview.
7. From the Role droplist at right, select Preview Role .
8. Click Enroll. User, Preview will appear in your Registration List.
9. To return to your course homepage, click Go to Course  (top right).

Viewing Your Course as a Student

You can see your course the way your students do using the Role Switch dropbox (see Simulating the Student View) and you can see any student's gradebook view from within the Grades tool by clicking the student's name in the Grades List and then clicking the Preview button at the top of the screen. However, if you still want a guest student account for yourself, contact your departmental ICON administrator or send email to icon-support@uiowa.edu.

13 March 2007

Removing Participants

When a student drops your University class, that student is automatically dropped from your ICON course. You can remove test/guest students and Preview Users yourself.

To remove a test/guest student or Preview User from your ICON course:

1. Click Edit Course in the NavBar.
2. Click Registration (top).
3. Click to place a checkmark in the box for the individual you wish to drop. (If you don't see all the students in your course, made sure the Search for: box is empty.)
4. Click the  Unenroll Selected icon (above the StudentID column in the student listing).
5. To return to your course homepage, click Go to Course  (top right).

To remove an instructor or TA from your ICON course, send email to icon@uiowa.edu.

Student in the Wrong Section?

If your ICON course has multiple sections that are mapped together, and a student is listed in the wrong section or in more than one section, you can correct the problem in one of two ways:

• Contact icon@uiowa.edu and request the change (staff are available 8-5, M-F).
• OR Use the Edit Course tool to remove the student from your course entirely and, if necessary, wait for the overnight automatic registration system to add the student to the appropriate section.
  1. Click Edit Course (lower-right Navbar).
  2. Click Registration (top).
  3. Click the box next to the student’s name and then click the Un-enroll Selected icon (above the Student ID column label).

  Important: Please do not use Manage Groups and Sections tool under Classlist to move or delete students from the wrong section. This tool has a known issue which is being addressed.

TA or Instructor/Designer in the Wrong Section?

If your ICON course has multiple sections that are mapped together, and a TA or Instructor/Designer is listed in the wrong section, contact your departmental administrator or send email to icon@uiowa.edu.

23 March 2006

ICON Roles & Rights for Students, TA's, Instructor Designers

21 August 2006