Managing dropbox submissions

    1. Download submission files
    2. Mark submissions as read or unread
    3. Flag dropbox submissions
    4. Bulk publish feedback
    5. Email users from a dropbox folder
    6. Email users who have not submitted to a dropbox folder
    7. Restrict the number of files allowed per submission
    8. Change how subsequent file submissions are handled

Download submission files

If you need to access submission files offline instead of viewing them directly from Dropbox’s document viewer, you can download submissions to your computer. You can also leave feedback in downloaded submission files, and upload the files back to the dropbox folder in the form of attachments (files are attached to each user’s submission evaluation).

    1. On the Folder Submissions page, do one of the following:
        • In the Users tab, select the check box beside each user or group with dropbox folders you want to download. Check the box at the top of your list of users to select all submissions.
        • In the Files tab, select the check box beside each file you want to download. Check the box at the top of your list of users to select all submissions.

       

    2. Click Download.
    3. Click on the newly created zip folder.
    4. Use your browser’s “Save” dialog to save the files to your computer.
Notes:

  • Each downloaded submission file is renamed to include a unique user ID, the user or group name, and the submission date and time.
  • When you download a submission its status in the dropbox folder changes to “Read”.

Extract downloaded files

    1. Double click on the zip file on your computer or right click and select Extract to extract the files from the saved zip folder.
    2. You can open an extracted file to view the submission.

Note:   If you want to leave feedback directly in a downloaded submission and attach it to a user’s dropbox submission evaluation, do not rename the file name when you save your changes to ensure easier upload and distribution back to students.

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Mark submissions as read or unread

  1. On the Folder Submissions page, do one of the following:
    • Click the Read or Unread icon beside the file you want to mark.
    • Select the check box beside the files you want to mark as read or unread, and click Display Read or Display Unread.

Note:  When you open or download a file, the Dropbox tool marks it as “Read”.

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Flag dropbox submissions

  1. On the Folder Submissions page, click the Flagged or Not Flagged icon beside an item’s name.

Note: You can use the Files tab to search for flagged submissions.

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Bulk publish feedback

            1. In the Users tab on the Folder Submissions page, select the check box beside the users you want to send feedback to.


              Note:
                If you select users who already received published feedback, bulk publishing will update their feedback to the latest feedback.

            2. Click Publish feedback for selected users.


              Note:
              You cannot revert bulk publishing, but you can retract feedback for users individually on the Evaluate Submission page. See Retract published feedback for more information.

               

Email users from a dropbox folder

    1. On the Dropbox Folders page, click on the folder that contains users you want to email.
    2. On the Folder Submissions page, select the check box beside each user or group you want to email and click Email.
    3. Enter your message in the Compose New Message pop-up.
    4. Click Send.

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Email users who have not submitted to a dropbox folder

    1. On the Dropbox Folders page, click on the folder that contains users who have no submissions.
    2. On the Folder Submissions page, click Email Users Without Submissions or click Email Groups Without Submissions.
    3. Enter your message in the Compose New Message pop-up. The email addresses of the selected users populate automatically in the To field of the message.
    4. Click Send.

Note  If any member of a group submits work to a group dropbox folder, no one in that group receives an email when Email Groups Without Submissions is selected.

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Restrict the number of files allowed per submission

  1. On the New Folder or Edit Folder page, go to the Submission Options section in the Properties tab to select one of the following Files allowed per submission options:
      • Unlimited
      • One file per submission
  2. Click Save.

 

Change how subsequent file submissions are handled

    1. On the New Folder or Edit Folder page, go to the Submission Options section in the Properties tab to select one of the following Submissions options:
        • Keep all submissions
        • Overwrite submissions
        • Only one submission allowed
    2. Click Save.

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